Eksd - head of the office. Head of the office Work of the head of the office

0.1. The document comes into force from the moment of approval.

0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.3. The document has been approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.

1. General Provisions

1.1. The position "Chancery Manager" belongs to the "Managers" category.

1.2. Qualification requirements - basic or incomplete higher education in the relevant field of study (bachelor or junior specialist). Work experience in the office management service - at least 1 year.

1.3. Knows and applies in practice:
- resolutions, instructions, orders, other governing and regulatory documents of higher authorities relating to the organization of office work;
- state record keeping system;
- standards for a unified system of organizational and administrative documentation;
- structure of the enterprise, institution, organization;
- organization of office work, the procedure for compiling a nomenclature of cases, inventories of permanent and temporary storage cases, established reporting, timing and procedure for transferring cases to the archive;
- document flow diagrams;
- the procedure for developing a nomenclature of cases, inventories of permanent and temporary storage cases, established reporting;
- deadlines and procedure for submitting cases to the archive of the system for organizing control over the execution of documents;
- organizational technology and other technical means of managerial work;
- basics of economics, organization of production, labor and management;
- basics of labor legislation.

1.4. The head of the office is appointed to the position and dismissed from the position by order of the organization (enterprise/institution).

1.5. The head of the office reports directly to _ _ _ _ _ _ _ _ _ _ .

1.6. The head of the office supervises the work of _ _ _ _ _ _ _ _ _ _ .

1.7. During absence, the head of the office is replaced by a person appointed in accordance with the established procedure, who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

2. Characteristics of work, tasks and job responsibilities

2.1. Organizes the work of the office.

2.2. Ensures timely processing of incoming and outgoing correspondence and delivers it to its destination.

2.3. Monitors the deadlines for the execution of documents and their correct execution.

2.4. Organizes work on registration, accounting, storage and transfer to the relevant structural units of current office work documents, including orders and instructions from management, on the formation of cases and their depositing.

2.5. Develops instructions for record keeping at an enterprise, institution, organization and organizes their implementation.

2.6. Takes measures to provide office workers with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, and technical means of management work.

2.7. Provides methodological guidance for organizing office work in departments, monitoring the correct formation, storage and timely submission of files to the archive, and preparing certificates of compliance with deadlines for the execution of documents.

2.8. Provides printing and reproduction of official documents.

2.9. Participates in the preparation of meetings convened by management, organizes their technical maintenance, draws up documents for business trips, registers employees arriving on a business trip to an enterprise, institution, or organization.

2.10. Manages office staff.

2.11. Knows, understands and applies current regulations relating to his activities.

2.12. Knows and complies with the requirements of regulations on labor protection and environmental protection, complies with the norms, methods and techniques for the safe performance of work.

3. Rights

3.1. The head of the office has the right to take actions to prevent and eliminate cases of any violations or inconsistencies.

3.2. The head of the office has the right to receive all social guarantees provided for by law.

3.3. The head of the office has the right to demand assistance in the performance of his official duties and the exercise of rights.

3.4. The head of the office has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision of the necessary equipment and inventory.

3.5. The head of the office has the right to familiarize himself with draft documents relating to his activities.

3.6. The head of the office has the right to request and receive documents, materials and information necessary to fulfill his official duties and management orders.

3.7. The head of the office has the right to improve his professional qualifications.

3.8. The head of the office has the right to report all violations and inconsistencies identified in the course of his activities and make proposals for their elimination.

3.9. The head of the office has the right to familiarize himself with documents defining the rights and responsibilities of the position held, and criteria for assessing the quality of performance of official duties.

4. Responsibility

4.1. The head of the office is responsible for failure to fulfill or untimely fulfillment of the duties assigned by this job description and (or) non-use of the granted rights.

4.2. The head of the office is responsible for non-compliance with internal labor regulations, labor protection, safety precautions, industrial sanitation and fire protection.

4.3. The head of the office is responsible for the disclosure of information about the organization (enterprise/institution) related to trade secrets.

4.4. The head of the office is responsible for non-fulfillment or improper fulfillment of the requirements of internal regulatory documents of the organization (enterprise/institution) and legal orders of management.

4.5. The head of the office is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.

4.6. The head of the office is responsible for causing material damage to the organization (enterprise/institution) within the limits established by the current administrative, criminal and civil legislation.

4.7. The head of the office is responsible for the unlawful use of the granted official powers, as well as their use for personal purposes.

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"Electron"

29.08.2009 № 7-01

head of the office

1. General Provisions

1.1. The head of the office reports directly to the general director, is hired and dismissed by order of the general director on the recommendation of the head of the personnel department.

1.2. A person who has received a higher professional education without showing work experience or has a secondary vocational education and work experience in the specialty of at least 2 years is appointed to the position of head of the office.

1.3. In his activities, the head of the office is guided by the current legislation of the Russian Federation, closed joint-stock companies, the charter of JSC Electron, administrative documents of the general director, internal labor regulations, regulations on the office , this job description.

1.4. The head of the office must know:

Current legislative, legal acts, normative and methodological documents regulating the rules of office work;

1.5. The office manager must be able to:

Prepare draft organizational and administrative documents;

Conduct office work using computer programs MS Word, MS Excel.

1.6. In the event of the absence of the head of the office due to vacation, illness, dismissal, his duties are assigned to one of the office employees, in accordance with the order of the general director.

2. Functions

The main function of the head of the office is to organize the work of the office of Electron CJSC, in accordance with which the head of the office carries out the following areas of activity:

2.1. Organizes office work in the structural divisions of JSC Electron.

2.2. Manages the staff of the office.

3. Job responsibilities

3.1. Develops regulations on the office, job descriptions for office employees, instructions for office work of JSC “Electron”, a consolidated list of cases and other regulatory documents related to the competence of the office.

3.2. Plans the work of the office and submits draft plans for approval by management.

3.3. Performs preliminary review of incoming documents.

3.4. Ensures the organization of timely review and quality of execution of draft organizational and administrative documents submitted for signature to management.

3.5. Endorses documents within his competence.

3.6. Organizes registration, accounting and reference work, current storage of documents, formation of files.

3.14. Controls the use of material resources managed by the office.

3.15. Takes measures to provide office workers with the necessary regulatory and reference materials, as well as equipment, office equipment, and technical means of managerial work.

3.16. Ensures the organization of workplaces and working conditions for office employees.

3.17. Provides storage and use of the seal of JSC “Electron”.

4. Rights

The head of the office has the right:

4.1. Monitor and demand compliance with established rules for working with documents in the structural divisions of ZAO Electron.

4.2. Conduct an audit of the organization of documentation support for management in structural divisions.

4.3. Return documents to performers and demand their revision in cases of violation of established rules.

4.4. Report to management on the status of work with documents, on violations of the procedure for conducting office work by employees of Electron CJSC.

4.5. Make proposals to management to improve the activities of the office.

4.6. Take part in the development and implementation of new technological processes in working with documents, setting tasks, designing and improving automated information systems (taking into account the use of computer technology).

4.7. Develop normative and methodological documents on record keeping and organize their implementation.

5. Responsibility

The head of the office is responsible for:

5.1. Loss or damage to documents.

5.2. Failure to comply with the established regime of secrecy and confidentiality when working with documents.

5.3. Ensuring the established procedure for working with organization documents.

5.4. Timely and qualified implementation of instructions and instructions from management and compliance with the necessary working conditions for office workers.

6. Relationships (connections by position)

6.1. With structural divisions of ZAO Electron - on issues of documentation support for management.

6.2. With the administrative and economic department - on the provision of organizational and computer equipment, document forms, office supplies, and consumer services for office workers.

6.3. With the legal service - on legal issues related to the preparation of documents.

7. Performance evaluation

The activities of the head of the office are assessed:

7.1. Level of performance of functions and job responsibilities.

7.2. Level of professional training.

7.3. The degree of initiative and creative approach to performing assigned functions and job responsibilities.

We bring to your attention a typical example of a job description for the head of the office, sample 2019. Job description of the head of the office should include the following sections: general regulations, job responsibilities of the head of the office, rights of the head of the office, responsibilities of the head of the office.

The job description of the head of the office should reflect the following points:

Job responsibilities of the head of the office

1) Job responsibilities. Organizes the work of the office. Ensures timely processing of incoming and outgoing correspondence and its delivery to its destination. Monitors the deadlines for the execution of documents and their correct execution. Organizes work on registration, accounting, storage and transfer to the relevant structural units of current office work documents, including orders and instructions from management, on the formation of cases and their depositing. Develops instructions for record keeping at an enterprise, institution, organization and organizes their implementation. Takes measures to provide office workers with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, and technical means of management work. Provides methodological guidance for organizing office work in departments, monitoring the correct formation, storage and timely submission of files to the archive, preparing certificates of compliance with deadlines for the execution of documents. Provides printing and reproduction of official documents. Participates in the preparation of meetings convened by management and organizes their technical maintenance, preparation of travel documents, and registration of employees arriving on a business trip. Manages office staff.

The office manager must know

2) The head of the office, when performing his official duties, must know: resolutions, instructions, orders, other governing and regulatory documents of higher authorities relating to the organization of office work; Unified state system of office work; standards for a unified system of organizational and administrative documentation; structure of an enterprise, institution, organization; organization of office work; document flow diagrams; the procedure for compiling a nomenclature of cases, inventories of permanent and temporary storage cases, established reporting; deadlines and procedure for submitting files to the archive; systems for organizing control over the execution of documents; office equipment and other technical means of managerial work; fundamentals of economics, organization of production, labor and management; labor legislation; internal labor regulations; rules and regulations of labor protection.

Requirements for the qualifications of the head of the office

3) Qualification requirements. Secondary vocational education without requirements for work experience or primary vocational education and work experience in the specialty of at least 3 years.

1. General Provisions

1. The head of the office belongs to the category of managers.

2. A person who has a secondary vocational education without requirements for work experience or primary vocational education and work experience in the specialty of at least 3 years is accepted for the position of head of the office.

3. The head of the office is hired and dismissed by the director of the organization.

4. The head of the office must know:

• resolutions, instructions, orders, other governing and regulatory documents of higher authorities relating to the organization of office work;
• Unified state system of office work;
• standards for a unified system of organizational and administrative documentation;
• structure of an enterprise, institution, organization;
• organization of office work;
• document flow diagrams;
• the procedure for compiling a nomenclature of cases, inventories of permanent and temporary storage cases, established reporting;
• deadlines and procedure for submitting files to the archive;
• systems for organizing control over the execution of documents;
• office equipment and other technical means of managerial work;
• fundamentals of economics, organization of production, labor and management;
• labor legislation;
• internal labor regulations;
• rules and regulations of labor protection, safety, industrial sanitation and fire protection.

5. In his activities, the head of the office is guided by:

• legislation of the Russian Federation,
• Charter of the organization,
• orders and instructions of the director of the organization,
• this job description,
• Internal labor regulations of the organization.

6. The head of the office reports directly to the director of the organization, ______ (specify position).

7. During the absence of the head of the office (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the performance of the duties assigned to him.

2. Job responsibilities of the head of the office

Head of the office:

1. Organizes the work of the office.

2. Ensures timely processing of incoming and outgoing correspondence and its delivery to its destination.

3. Monitors the deadlines for the execution of documents and their correct execution.

4. Organizes work on registration, accounting, storage and transfer to the relevant structural units of current office work documents, including orders and instructions from management, on the formation of cases and their depositing.

5. Develops instructions for conducting office work at an enterprise, institution, organization and organizes their implementation.

6. Takes measures to provide employees of the office work service with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, and technical means of management work.

7. Provides methodological guidance for the organization of office work in departments, control over the correct formation, storage and timely submission of files to the archive, preparation of certificates on compliance with deadlines for the execution of documents.

8. Provides printing and reproduction of official documents.

9. Participates in the preparation of meetings convened by management and organizes their technical maintenance, preparation of travel documents, and registration of employees arriving on a business trip.

10. Manages office workers.

11. Complies with the internal labor regulations and other local regulations of the organization.

12. Complies with internal rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection, ensures cleanliness and order in his workplace.

13. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.

3. Rights of the head of the office

The head of the office has the right:

1. Submit proposals for consideration by the director of the organization:

• to improve work related to the responsibilities provided for in this instruction,
• on the encouragement of distinguished employees subordinate to him,
• on bringing to material and disciplinary liability the employees subordinate to him who violated production and labor discipline.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.

3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization’s management relating to its activities.

5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.

6. Other rights established by current labor legislation.

4. Responsibility of the head of the office

The head of the office is responsible in the following cases:

1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.

Job description for the head of the office - sample 2019. Job responsibilities of the head of the office, rights of the head of the office, responsibility of the head of the office.

JOB DESCRIPTION

head of the office

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the head of the office "___________" (hereinafter referred to as the "Organization").

1.2. The head of the office is appointed to the position and dismissed from the position in the manner established by the current labor legislation by order of the Head of the Organization.

1.3. The head of the office reports directly to ____________ Organization.

1.4. A person with ________ professional education and ____ years of work experience in the specialty is appointed to the position of head of the office (without presenting requirements for work experience).

1.5. The head of the office must know:

Resolutions, instructions, orders, other governing and regulatory documents of higher authorities relating to the organization of office work;

Unified state system of office work;

Standards for a unified system of organizational and administrative documentation;

The structure of the enterprise, institution, organization;

Organization of office work;

Document flow diagrams;

The procedure for compiling a nomenclature of cases, inventories of permanent and temporary storage cases, established reporting;

Timing and procedure for submitting files to the archive;

Systems for organizing control over the execution of documents;

Office equipment and other technical means of management work;

Fundamentals of economics, organization of production, labor and management;

Labor legislation;

Internal labor regulations;

Labor protection rules and regulations.

1.6. During the period of temporary absence of the head of the office, his duties are assigned to ____________.

2. FUNCTIONAL RESPONSIBILITIES

2.1. The head of the office carries out:

Organization of office work.

Ensuring timely processing of incoming and outgoing correspondence and its delivery to its destination.

Control over the deadlines for the execution of documents and their correct execution.

Organization of work on registration, accounting, storage and transfer to the relevant structural units of current office work documents, including orders and instructions from management, on the formation of cases and their depositing.

Development of instructions for record keeping at an enterprise, institution, organization and organization of their implementation.

Taking measures to provide office workers with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, and technical means of management work.

Methodological management of the organization of office work in departments, control over the correct formation, storage and timely submission of files to the archive, preparation of certificates on compliance with deadlines for the execution of documents.

Ensuring printing and reproduction of official documents.

Participation in the preparation of meetings convened by management and the organization of their technical maintenance, preparation of travel documents, registration of employees arriving on a business trip.

Management of office staff.

3. RIGHTS

The head of the office has the right:

3.1. Request and receive the necessary materials and documents related to the activities of the head of the office.

3.2. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities within the competence of the head of the office.

4. RESPONSIBILITY

The head of the office is responsible for:

4.1. Failure to fulfill one's functional duties.

4.2. Inaccurate information about the status of the work.

4.3. Failure to comply with orders, instructions and instructions of the Head of the Organization.

4.4. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the Organization and its employees.

4.5. Failure to ensure compliance with labor discipline.

5. WORKING CONDITIONS

5.1. The working hours of the head of the office are determined in accordance with the Internal Labor Regulations established in the Organization.

5.2. Due to production needs, the head of the office is required to go on business trips (including local ones).

_____________________________ ___________ ____________________ (position of the person (signature) (full name) who compiled the instructions)

"___"__________ ___ G.

AGREED BY: Legal Adviser ____________ ___________________ (signature) (Full name)

"___"__________ ___ G.

I have read the instructions: _____________ ___________________ (signature) (full name)